When hosting an outdoor event for businesses, it is essential to plan in detail how to make it both functional and aesthetically pleasing. While it's challenging and requires proper planning and execution for a successful business event, plastic tarps (also known as Poly Tarps) are among the most versatile and practical options for outdoor events. If you are environmentally conscious, these tarps are sustainable and affordable to some extent, making them perfect for event-hosting businesses.
This article will explore the advantages of using poly tarps for business events, discussing their material composition, durability, sustainability, and practical applications.
What Are Plastic Tarps Made Of?
Plastic Tarps are manufactured from a lightweight and durable plastic called polyethylene - a material naturally resistant to water, filters UV rays, and, to some extent, resists tearing. Modern manufacturing practices make poly tarps in multiple layers where the base layer provides strength, and the outer layers offer waterproofing and UV protection.
Manufacturers weave polyethylene to create a fabric-like structure that contributes to the tarp's durability while keeping it lightweight. They then laminate it with a plastic coating for waterproofing and UV protection.
The combination of these materials results in a tarp that is not only strong but also flexible, allowing it to be used in various ways during business events.
Durability: Why Poly Tarps Are Ideal for Business Events
Aside from affordability, one of the reasons poly tarps are among the favored for outdoor events is their durability. Current manufacturing methods produce a product that can withstand harsh conditions, including rain, strong winds, and intense sunlight.
The waterproof nature of poly tarps ensures that they can protect equipment, seating areas, and food stations from getting wet during unexpected rain showers, which is crucial for maintaining the smooth operation of an event (Federal Emergency Management Agency [FEMA], 2021).
Poly tarps are UV resistant, meaning they won't degrade fast when exposed to sunlight for extended periods. This UV resistance is significant for events that last all day or over multiple days, as it prevents the tarp from becoming brittle and breaking down under the sun's rays (National Weather Service [NWS], 2021).
Poly tarps' tear resistance also contributes to their durability. They are less likely to rip or puncture when exposed to sharp objects or rough surfaces, which is essential for maintaining the integrity of the event setup. Whether covering tables, creating temporary shelters, or protecting sound equipment, poly tarps provide reliable protection that businesses can count on.
Sustainability: A Responsible Choice for Outdoor Events
Today, businesses and event planners are increasingly concerned about sustainability - global warming. Despite being made of plastic, poly tarps can be an eco-friendly choice than one might think at first - poly tarps compared to vinyl tarps. Firstly, poly tarps are highly reusable. With proper maintenance, a single tarp can be used for multiple events, reducing the need for disposable materials and reducing waste (Environmental Protection Agency [EPA], 2021).
Furthermore, many poly tarps are now made from recycled polyethylene, contributing to the circular economy by reusing plastic waste. Businesses prioritizing sustainability can opt for tarps made from post-consumer recycled materials, which help reduce the demand for virgin plastic and decrease the environmental footprint of the event (American Chemistry Council, 2020).
Eventually, tarps reach the end of their life cycle but they can be recycled depending on local recycling programs. Polyethylene is one of the more easily recyclable plastics, which means that with the proper disposal, these tarps can be processed and repurposed into new plastic products, further contributing to environmental sustainability (United States Department of Agriculture [USDA], 2021).
Practical Applications of Poly Tarps at Business Events
Poly tarps are incredibly versatile and can be used in various ways to enhance the functionality and appearance of business outdoor events. Here are some practical applications:
1. Covering Equipment and Supplies
One of the most common uses of poly tarps at events is to cover and protect equipment and supplies. Whether it's sound systems, lighting rigs, or catering supplies, these tarps ensure that essential items are shielded from the elements. This protection is critical during setup and take down phases when items may be exposed to weather conditions (Federal Emergency Management Agency [FEMA], 2021).
2. Creating Temporary Shelters
Poly tarps can be easily transformed into temporary shelters to provide shade and protection from the rain. By tying the tarps to poles, trees, or other structures, event planners can create shaded areas for attendees to gather, eat, or enjoy the event comfortably. This flexibility is precious in locations where permanent structures are unavailable (National Outdoor Leadership School [NOLS], 2021).
3. Flooring and Ground Cover
At outdoor events, it is essential to keep the ground dry and free from mud, especially in high-traffic areas like walkways or around food stations. Poly tarps can be laid down as ground cover to protect the area from moisture and provide a clean surface for guests to walk on. This use of tarps helps maintain the overall cleanliness and professionalism of the event (United States Department of Agriculture [USDA], 2021).
4. Windbreaks and Sunshades
Plastic Tarps can create barriers against the elements in windy or sunny conditions. For example, setting up a tarp as a windbreak can help prevent gusts from disturbing tables, signage, or decorations. Similarly, tarps can be sunshades to keep certain areas cool and comfortable for guests (National Weather Service [NWS], 2021).
5. Branding and Aesthetics
Tarps are available in various colors and sizes, allowing businesses to choose tarps that match their branding or event theme. Custom-printed tarps are also an option, displaying logos, slogans, or other branding elements prominently and functionally. This customization can enhance the visual appeal of the event while reinforcing brand identity (American Chemistry Council, 2020).
Maintenance and Storage of Plastic Tarps
Proper maintenance and storage are essential to maximize the lifespan of poly tarps. After each use, tarps should be cleaned to remove dirt, debris, and any chemicals that may have accumulated. This cleaning process helps prevent material degradation and ensures the tarps are ready for future events.
When not used, tarps should be folded neatly and stored in a cool, dry place away from direct sunlight. Storing tarps in protective bags or containers can further prolong their life by protecting them from dust, pests, and other environmental factors. Regular inspection of the tarps for signs of wear and tear, such as holes or frayed edges, is also recommended to address issues before they become severe (National Outdoor Leadership School [NOLS], 2021).
Conclusion
Plastic Tarps are an indispensable resource for businesses planning outdoor events. Their durability, versatility, and sustainability make them an excellent choice for various applications, from protecting equipment to enhancing event aesthetics. By choosing poly tarps, businesses ensure the success of their events and make a responsible choice that supports environmental sustainability. Proper care and maintenance allow these tarps to be reused across multiple events, providing long-term value and reducing waste. As many consumers has prefer outdoor events, the demand for a reliable and eco-friendly solutions like poly tarps will undoubtedly increase, making them a wise investment for any business.
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References
• American Chemistry Council. (2020). Polyethylene: An Essential Plastic. Retrieved from https://www.americanchemistry.com
• Environmental Protection Agency (EPA). (2021). Sustainable Materials Management: Polyethylene Recycling. Retrieved from https://www.epa.gov
• Federal Emergency Management Agency (FEMA). (2021). Event Planning Guide: Weatherproofing and Safety Measures. Retrieved from https://www.fema.gov
• National Outdoor Leadership School (NOLS). (2021). Wilderness Event Planning and Management. Retrieved from https://www.nols.edu
• National Weather Service (NWS). (2021). Outdoor Event Safety Tips: Sun and Wind Protection. Retrieved from https://www.weather.gov
• United States Department of Agriculture (USDA). (2021). Event Ground Cover and Soil Protection Guidelines. Retrieved from https://www.usda.gov